How to use Conditional Formatting to Smartly Classify your Outlook
In this video you will learn how to color code your Inbox. This is a feature is called Outlook Conditional Formatting. With this feature, you are able to differentiate within a folder (usually your Inbox), all different types of emails that you receive there, for instance: Important emails, emails from your team, from your managers, from your customer, emails where you are in copy, flagged emails, reports, etc.
It's countless the amount of options that you can do with Conditional Formatting. You can even manipulate the default's Outlook color coding!
Enjoy!
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Links
▶ ⚡How to read 1000 emails in 40 minutes in Outlook 🕖: • 8 Steps to Read Emails Faster in Outlook
▶ 🔎 The right way to use Search on Outlook and get rid of all your folders ▶ 📂: • The right way to use Search on Outloo...
▶ 📝 How to Organize Your Entire Work with OneNote 📂: • OneNote for Windows 10 | Complete Ove...
▶ Playlist all about Outlook Tricks: • My Outlook Tips & Tricks
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Content Breakdown
▶ Business Case & Intro: 0:00
▶ Using Conditional Formatting: 01:14
▶ Bonus #1 - Hierarchy on Conditional Formatting: 08:16
▶ Bonus #2 - Automatically Mark Emails as Read when you are not There!: 09:48
▶ Bonus #3 - Stop Outlook from Automatically Marking Emails as Read: 12:02
▶ Bonus #4 - Automatically Move Reports to Another Folder: 13:46
▶ THANK YOU!: 16:00
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Trick Stats
▶ Complexity: ⭐⭐
This is pure UI configuration. It's not complicated to configure, however there are many of small configurations to do, so that is why it's 2 instead of 1.
▶ Performance: ⭐⭐⭐
This trick saves you time by reading first what you should care, and leave to the end what you should not care much.
▶ Organization/Control: ⭐⭐⭐⭐⭐
Here is the bread and butter of this video. Your Inbox will be organized in a way that you will be able to quickly and visually identify what are the emails that you should care and the ones that you should not. Great to keep up with your organization and answer the important emails that need your attention.
▶ Deliverable: ⭐
Not applicable for making you deliver something better.
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A little background about myself
I'm a Program Manager working for a prestige world-wide IT and Telecom corporation, present in more than 100 countries and having more than 35 thousand employees. I'm 8 years working for this company and within this period I managed to grow from a technician to a Director and be relocated several times. All of these before 40's. I was only 35 years old when I was relocated to USA and only 36 years old when I was promoted to Direction level. My ultimate goal is to teach you my path, how I managed to do it, my right choices and the bad ones as well, to short the several years long corporate journey from expert to Director into just few years. Among several skills you have, dominating MS Office was one of the success keys to call attention to my efficiency, organization and outstanding results delivered.
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