DropMail - Automatically store documents on the go in PaperOffice by e-mailing / PaperOffice DMS

Опубликовано: 13 Январь 2025
на канале: PaperOfficeEN

303

DropMail - your custom email address

With DropMail you receive your personal email address, to which you can send necessary documents anytime and from anywhere and thus automatically store them in PaperOffice.

Simply send the document to be saved to your personal, freely definable DropMail email address to archive it. The attachments are automatically saved in the PaperOffice folder. Definable rules and PIA included.

DropMail is the integrated module and part of the PaperOffice Plus Online Services.

▬ Content ▬▬▬▬▬▬▬▬▬▬▬▬
Introduction to workshop 00:02
Set up DropMail automation 00:50
Define personal DropMail email address 01:05
Define permissible sender addresses 01:43
Define permissible file formats 02:00
Define security features / provide a password 02:13
Define the maximum file size 02:23
Set storage location / folder for files from DropMail 02:37
Add internal name of the monitoring 03:08

Example with the email address just set up at 04:10

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Thanks to the world's best PaperOffice OCR text recognition, live keyword search and SQL-based revision-proof data storage, you are guaranteed to find every document, even according to its content, in seconds and with ease.

PaperOffice allows documents to be recorded in a wide variety of ways. Existing electronic files are integrated into PaperOffice via drag & drop from the file system, by mass importing individual files or by importing the Windows folder structure.
The powerful and extensive workflow module PaperOffice Control enables the assignment and processing of complex processes, controls document information and tasks efficiently through the company.

Both simple and complex multi-level workflows with branches can be defined. In addition to the simple approval workflows, extensive checking and approval processes can also be implemented, such as an invoice approval by defining multi-level work processes with branches through red-green queries, like a traffic light.

In addition, digital releases can be requested and further actions can be carried out. So the process overview is always kept in mind.
Benefit from our experience and trust in the PaperOffice document management system: digitization of paper documents, audit-proof e-mail archiving, additional advanced search and document management - everything is integrated in PaperOffice and thus enables the perfect conversion to a paperless office.

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